SIGN-IN METHOD · CONTACTLESS · NO APP REQUIRED

QR Code Sign-In - No App, No Queue, No Front Desk Needed

Place a QR code at your entrance and anyone arriving can sign in within seconds using their own phone. No app to download, no shared device to touch, no waiting. Just scan, complete the sign-in process and walk in.

Sign In from Any Phone. Any Entrance. Any Site.

QR code sign-in turns any entrance into a self-managed check-in point. Print it and mount it at the door, display it on a screen, place it at a reception desk, or position it at a site gate. It works anywhere a phone can scan.

Every Ezy Sign-In location gets its own unique QR code. Scan the code at the Melbourne warehouse and you’re signing into that site, with that site’s induction and screening questions. Scan the one at the Sydney office and you’re signing into a completely different setup. Same system, configured per location.

Everything a Kiosk Can Do - On Their Own Phone

QR code sign-in isn’t a stripped-back alternative to a kiosk. It’s a full sign-in experience delivered through the visitor’s own device.

Site-Specific Inductions

First-time visitors and contractors complete the induction for that specific location before entry. The induction content, safety acknowledgements and conditions of entry are all configured per site. Return visitors are recognised automatically and move through without repeating it.

Screening Questions with Instant Alerts

Configure screening questions around health, access criteria, contractor qualifications or any other requirement. When a response triggers a condition, the right people are notified immediately and no flag goes unnoticed, no decision left to chance.

Host Notification on Arrival

The moment a visitor signs in, their host receives an automatic email notification. SMS notifications are also available. No front desk required to relay the message.

Induction Expiry and Automatic Re-Induction

Set inductions with an expiry date. When safety requirements change, update the content and set a new expiry and everyone due for renewal is re-inducted automatically at their next sign-in. No manual follow-up, no one slipping through on an outdated induction.

Exportable Records Ready for Audit

Every sign-in, induction completion, screening response and acknowledgement is recorded, timestamped and exportable from the portal. If SafeWork attends or an incident occurs, your records are ready in minutes.

Want Badge Printing Too? Pair QR Code with a Kiosk.

QR code sign-in handles everything except label printing. If visitor badges are part of your process, simply place an iPad kiosk alongside the QR code at your entrance. Visitors scan the QR code on their phone to sign in, and the kiosk prints their badge automatically.

You get the speed and convenience of contactless sign-in with the professional finish of a printed visitor badge.

Where QR Code Sign-In Works Best

QR code sign-in suits any environment where you want a fast, low-touch sign-in experience without relying on a shared device or a staffed front desk.

Offices and corporate workplaces

place a QR code at the entrance for a seamless visitor arrival experience without tying up reception staff.

Warehouses and logistics sites

mount a QR code at the site gate for contractors and drivers to sign in before entering the floor.

Manufacturing facilities

use QR code sign-in alongside your site induction. process, capturing documented proof of compliance at the point of entry.

Construction sites

place a QR code at the site entrance for subcontractors to sign in, complete inductions and acknowledge safety conditions before starting work.

Multi-site organisations

each location gets its own QR code with its own configuration. Manage all sites from a single portal.

How It Works

A common question from WHS managers: who owns this day-to-day, and can site-level staff make changes without affecting other locations?

Visitor arrives and scans the QR code

Using their own phone camera. No app download required, works on iOS and Android.

They complete the sign-in process

Name, company, who they're visiting, any screening questions and, if it's their first visit, the site induction.

Their host is notified instantly

By email (or SMS if enabled) that their visitor has arrived

The record is captured

Timestamped, stored and ready for audit or evacuation reporting at any time.

QR Code Sign-In vs Kiosk Sign-In - Which Is Right for You?

Most sites don’t choose one or the other. They use both.

A kiosk works well at a staffed reception or a high-volume entrance where badge printing matters. QR code sign-in works well at secondary entrances, unmanned gates, outdoor access points or anywhere you want a contactless option that doesn’t require a shared device.

Used together, they give you complete coverage. Every entrance managed, every arrival documented, every site compliant.

See How EzySignin Works Across Your Sites

QR code sign-in is included in every Ezy Sign-In plan. Start a free 45-day trial or book a demo to see how it works across your locations.

FREE 45 DAY TRIAL — NO CREDIT CARD REQUIRED