Manufacturing sector · WHS & operations
Real-world results · 2-week snapshot · 3 clients · 20 locations
Under the WHS Act, a PCBU has a primary duty to take all reasonably practicable steps to ensure the safety of workers and others at the workplace including visitors and contractors. When something goes wrong, the question SafeWork will ask is not whether you had a process. It’s whether you can prove it was followed, consistently, at every site, every time. These three manufacturers can.
“A contractor is injured on your site. SafeWork attends. They ask for the sign-in record, the induction documentation, evidence that safety conditions were communicated before entry, and confirmation that the contractor’s qualifications were verified. How long does it take you to produce that?”
With Ezy Sign In: every one of those records is in a single portal, exportable in minutes. The induction is captured as a PDF including any work cards the contractor uploaded, such as a White Card. The conditions of entry were acknowledged before they stepped on site, with a timestamp. The sign-in register shows exactly when they arrived and when they left.
2 full weeks
3 manufacturers
20 sites
~162 per location
Most manufacturing sites manage visitor and contractor access one of three ways, paper books, manual spreadsheets, or nothing formal at all. None of them produce a defensible record when it counts.
Every feature is configurable per site. Your largest facility and smallest location run the same standards – managed from a single portal by the right people at each level.
First-time visitors and contractors complete a site-specific induction at the kiosk before entry. Each induction is captured as a PDF including any work cards uploaded by the contractor, such as a White Card. That PDF is your evidence of compliance, shareable with SafeWork or legal counsel on demand. Return visitors are recognised automatically and proceed without repeating it.
Inductions can be set with an expiry date. When procedures change, a new hazard is introduced, safety requirements are updated - you update the induction content and set a new expiry. Everyone due for renewal is automatically re-inducted at their next sign-in. No manual follow-up, no one slipping through on an outdated induction.
Conditions of entry are fully configurable - site safety rules, PPE requirements, hazard acknowledgements, behavioural expectations, or any other requirement. Visitors acknowledge these before entry. Every acknowledgement is digitally recorded and timestamped. Updating them when procedures change takes minutes.
Sign-in data, induction PDFs, acknowledgements, and screening responses are all exportable from the portal. When an audit lands or an incident occurs, you’re not searching through filing cabinets - you’re pulling a report.
Configure screening questions around your specific safety requirements – health conditions, site access criteria, induction status, or any other condition. When a response triggers a condition, the right people are notified immediately. No flag goes unnoticed; no decision is left to whoever happens to be at the front desk.
A common question from WHS managers: who owns this day-to-day, and can site-level staff make changes without affecting other locations?
Full visibility and control across all sites. Manages system-wide settings, induction content, and reporting across the entire organisation.
Manages their specific location - configuring site-specific inductions, conditions of entry, screening questions, and local settings without affecting other sites.
Receives notifications for their visitors, can sign out visitors on their behalf, and is alerted when a screening condition is triggered for someone they’re hosting
A NOTE ON SCOPE
Ezy Sign In manages the sign-in process – it doesn’t control physical access to your site. If a visitor enters without signing in, the system won’t catch that. It’s designed to work alongside your broader site access and security procedures, not replace them. What it does ensure is that everyone who does sign in goes through a consistent, documented, and defensible process every time.
Every interaction below was handled automatically — documented, consistent, and ready for audit.
Every entry timestamped and logged across all 20 sites
Daily workforce movement fully documented
First-time visitors only — each captured as a PDF with any uploaded work cards
Digitally recorded before anyone stepped on site, with timestamp
With automatic alerts to hosts and responsible persons where conditions were triggered
Tracked separately - inductions and work card uploads included
Anyone who doesn’t sign out manually is signed out at a client-configured time keeping the evacuation register accurate without manual intervention.
Hosts can sign out a visitor on their behalf when they leave without tapping out - so the register stays accurate regardless.
When an incident occurs or an audit lands, the standard isn’t perfection – it’s whether you took all reasonably practicable steps. Here’s what that looks like with Ezy Sign In in place.
86 inductions captured as PDFs - each including content covered, timestamp, and any contractor work cards uploaded.
500 screening responses captured - automatic notifications to hosts and responsible persons when any condition was triggered.
Update induction content, set a new expiry, and everyone due for renewal is automatically re-inducted at next sign-in.
One portal. Every site configured to its own requirements. The same standard of documentation - managed by the right people at each level.
We’ll walk you through how Ezy Sign In works across multi-site manufacturing operations — and configure it around your specific WHS requirements.
