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When it comes to organisational management, the first impression is often the most lasting. Whether you’re a larger organisation looking to update your visitor management system or a small business with no dedicated HR facility, we’re here to help optimise your visitor and contractor sign-in processes.
Today, Australian organisations are replacing paper logbooks with a fully digital sign-in system that captures accurate records, manages site inductions, and provides instant access to audit ready data. With rising compliance requirements across Australian workplaces, including WHS Act obligations and Privacy Act data handling standards, a reliable electronic sign-in system is no longer optional for safety focused organisations.
Ezy Sign-In is a leading visitor management system used by organisations across Melbourne, Sydney, Brisbane, Adelaide, Perth and beyond. Our digital sign-in system gives you complete control over who enters your site, replacing manual processes with automated, compliant, and scalable workflows.
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Upgrade your paper log books and go digital, including every feature, all in one place
Gone are the days of cluttered paper logbooks and the manual tracking of visitors. Ezy Sign-in introduces an innovative solution that upgrades your visitor management system and enhances security, efficiency and compliance. We offer a comprehensive, all-in-one platform that streamlines the process of managing visitors.
Features
Design your own sign-in screen customised with your own logo and background graphics. Using your self-serve portal, you can upload and store customised login screens to an iPad, so every site looks uniquely different.
The customised sign-in screen elevates the aesthetic appeal of the reception area and reinforces your brand identity. It offers a personalised welcome to visitors, making them feel valued and appreciated. This personalisation and attention to detail reflects positively on your company's professionalism and commitment to excellence.
Display your unique QR code using either your Kiosk app or simply display a printout at reception. The rest is easy, secure and safe.
Upon scanning, the system automatically retrieves the visitor's details, significantly reducing wait times and enhancing the overall visitor experience. It provides accurate, tamper-proof data collection and touchless entry, minimising physical contact and adhering to health guidelines.
Our visitor management system reflects our organisation's dedication to providing all visitors with a safe, modern and welcoming environment.
Paper-based visitor logs create real risk. They can't notify hosts, can't verify identities, and can't produce an audit trail when you need one.
Our digital sign-in system replaces all of that automatically capturing time-stamped records, streamlining the sign-in process, and storing data securely for audit and compliance purposes.
Every visitor and contractor entry is instantly searchable, giving your organisation a reliable audit trail for WHS compliance, incident investigations, and internal reviews."
Australian organisations operating under the WHS Act have a duty of care to everyone who enters their premises. A reliable electronic sign-in system helps meet this obligation with verifiable, time-stamped records of every site entry and exit.
Ezy Sign-In supports WHS Act compliance, Privacy Act-aligned data handling, contractor induction workflows, and evacuation reporting all in one platform.
Used by organisations across Melbourne, Sydney, Brisbane, Adelaide and Perth, explore our Visitor Sign-In Software to see how it works."
Paper logbooks are problematic. They cannot notify hosts when their visitors arrive or send alerts during an evacuation. Our solution immediately sends sign-in alerts to the right people through email or SMS, freeing up time for your receptionist to conduct more important duties.
This real-time communication streamlines guest sign-ins, reducing wait times, improving the visitor experience and enhancing building security. The system ensures that only authorised individuals access the premises, elevating the safety protocols and peace of mind for all occupants.
ID badge printing can be complicated. What printer do I use and what labels should I buy? Do I need special software? We remove all the complexity by providing a seamless ID badge printing solution that’s accurate and saves time with a streamlined check-in process.
Hosts send requests to visitors, requiring them to provide their work certificates. Documents can be uploaded directly from a laptop or computer for review, and approvals are sent out electronically before the visitor is even onsite.
Want to speak to a real person? Contact us.
Features
Streamline visitor and contractor visits with pre-approved sign-in workflows to ensure workplace compliance is met.
Hosts send requests to visitors requiring them to provide their work certificate. Documents can be uploaded directly from a laptop or computer for review, and approvals are sent out electronically before the visitor is even onsite.
Site inductions are essential to keep your workplace safe.
Inductions can be customised with the ability to write your procedures and upload slide presentations. Inductions can also be performed before arriving on-site through email requests. This reduces time and informs your visitors upfront.
Customised screening keeps employees safe.
Screen your guests through customised questionnaires, with results being sent to your host via email if there’s non-compliance. Users can also upload their compliance certificates like vaccination documents etc.
Access all your reporting data through the self-serve portal.
Create scheduled reports or watch the activity in real-time. Reports can be exported to spreadsheets, helping gain all the necessary insights, like people movements, visitor attendance, pre-approved contractors and more.
All visitor and contractor records are securely stored, time-stamped, and instantly available. Whether you're responding to a WHS audit, an incident investigation, or an internal compliance review, your data is ready when you need it.
Reports can be generated and exported instantly, supporting governance teams across single or multiple sites.
Ezy Sign-In is designed for organisations where compliance is an operational priority not an afterthought. From manufacturing and construction to corporate offices and healthcare, our visitor management system provides the structured workflows and documented records regulated industries require.
Configure and sync your Azure Active Directory (AD) with your Ezy Sign-in visitor management solution and get secure and safe access to your user directory.
Simply configure permissions and authentications by creating your Azure AD directory within your Azure AD account and sync it with your Ezy Sign-in Application. Speak with our team for further details, or try Ezy Sign-in with Azure AD free for 45 days.
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Companies trust Ezy Sign-in to help manage visitors and employees.
There’s an option to suit anyone’s needs.
Our Basic version is free forever for one location.
We have experts ready to help you work out the best option for you. Find out what suits your needs and get up and running in minutes.
You get visitor management and a whole lot more for multiple sites.
So much added value, like Contractor onboarding, Desk & Meeting room booking and more, starting at $89/month. More pricing details here
Transform your visitor management process with Ezy Sign-in. Go digital, enhance security, and create a seamless visitor experience.
Don’t fuss, we’re here to help.
We have specialists who are happy to help work on your special requirements.
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A visitor management system (VMS) is a technology solution designed to streamline the process of managing and tracking guests entering and exiting a facility. It replaces traditional, manual methods of visitor registration, such as paper logbooks, with a digital system that captures and stores visitor data electronically. This system often includes pre-registration, custom sign-in processes, instant notifications and ID badge printing. By enhancing security, improving operational efficiency and providing a better visitor experience, a VMS helps organisations ensure a safe, professional and welcoming environment for all guests.
A visitor sign-in system is a digital solution that records and manages the entry of visitors, contractors, and guests into a workplace. Unlike a paper logbook, a digital visitor sign-in system captures time-stamped records, presents site inductions, and stores data securely for audit and compliance purposes. Modern visitor sign-in systems like Ezy Sign-In also send automated host notifications, support QR code entry, and provide visibility across multiple sites.
An electronic sign-in system is a digital replacement for paper-based visitor registers and reception logbooks. It captures visitor details electronically through a tablet kiosk, QR code scan, or mobile device and stores records in a secure, searchable database. For Australian organisations with WHS obligations, an electronic sign-in system provides the audit-ready documentation required to demonstrate duty of care.
A sign-in system records who enters and exits your premises. A visitor management system goes further — managing the entire visitor lifecycle including induction workflows, compliance verification, host notifications, and post-visit reporting. Ezy Sign-In combines both functions in a single platform.
Ezy Sign-In improves security at your workplace by implementing a comprehensive visitor management system that ensures only authorised visitors can access your premises. Through features like custom sign-in processes, instant notifications, and visitor screening, Ezy Sign-In streamlines the check-in process and significantly bolsters your workplace security protocols
Yes. Ezy Sign-In offers a free 45-day trial of the full platform — no credit card required. After your trial, paid plans start from $89/month. Our team is happy to help you find the right plan for your organisation.
Yes. Ezy Sign-In is purpose-built for multi-site organisations. Visitor and contractor sign-in data is centralised in a single management dashboard, giving governance teams visibility across all locations. Organisations across Melbourne, Sydney, Brisbane, Adelaide and Perth use Ezy Sign-In to manage visitor governance at scale.
Ezy Sign-In manages data privacy by adhering to strict data protection regulations and implementing robust security measures to safeguard visitor information. The system encrypts data and stores it securely, ensuring that personal details are protected against unauthorised access. We follow best practices for data privacy, granting access to visitor information on a need-to-know basis and regularly auditing our data handling processes.
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Location: Level 10, 440 Collins Street, Melbourne VIC 3000
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