Introduction
Keeping your workplace safe is key. That means protecting your employees, guests, and your property. But, if you don’t track who comes and goes, you’re taking risks. This post will show you the dangers of not recording visitors. We’ll also explain how digital visitor management software can help.
The Problems of Not Tracking Visitors
- No One Is Accountable:
- If you don’t know who is in your building, you can’t hold anyone responsible.
- Imagine something gets stolen. Who do you ask? It’s hard to know.
- Also, in an emergency, you need to know who is there. A fire or disaster is easier to manage if you have a visitor list.
- Legal Troubles:
- If someone gets hurt at work, you might be held liable.
- Without visitor records, it’s hard to prove who was there. This can lead to costly lawsuits.
- Also, unrecorded visitors could access sensitive information. This could be financial data or company secrets. This can damage your company.
- Lost Items and Data:
- Visitors could steal things. Or, they might see private information.
- They could go into server rooms or storage areas.
- They might even take photos of sensitive documents.
How Digital Systems Help
To stop these problems, use a digital visitor management system (VMS). These systems are better than paper logs.
- Why Digital is Better:
- Paper logs can get lost.
- Only one person can use them at a time.
- Digital logs are stored safely. They can be accessed from anywhere, even your phone. If there is an emergency, you can get the information fast.
- What a Digital VMS Does:
- It records who comes in and when.
- It tracks why they are there.
- This makes it easy to know who is on-site.
- The Benefits:
- Better Accountability: You know who was there.
- Faster Emergency Response: You have a list of people inside.
- Stronger Security: You can stop unauthorized access.
- Easier Compliance: Some laws require you to track visitors.
Choosing the Right System
When picking a VMS, think about these things:
- Is it easy to use?
- How much does it cost?
- Does it work with your other systems?
Some systems have features like:
- Automatic check-in and check-out.
- ID scanning.
- Badge printing.
- Real-time alerts.
These features are great, but they might cost more. If you have a tight budget, a simple system might be better.
Conclusion
Not tracking visitors is risky. It can lead to legal problems and security issues. To keep your workplace safe, use a digital visitor management system. It’s a smart way to protect your employees, guests, and property.
To get in touch with one of our team to discuss how we can help please visit our contact page or call us on +613-8319-0976. Alternatively, you can trial our solution by signing up online at https://online.ezysignin.com/signup.
